Illinois residents are appointed by the Secretary of State for a term of four years. Out-of-state residents are appointed for a term of one year. The purpose of notarization is the prevent fraud and forgery. The Illinois Notary Public acts as an official and unbiased witness to the identity of a person who comes before the notary for a specific purpose.
If a document requires the administration of an oath, the person must personally appear before the notary, be administered the appropriate oath and sign the document in the notary’s presence.
If the document requires an acknowledgement, the person must appear before the notary and acknowledge the document.
Please refer to the Illinois Notary Public Handbook for complete details.
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Notaries are appointed by the Secretary of State for a term of four years. An applicant for an appointment must (1) be a citizen of the United States or an alien lawfully admitted for permanent residence, (2) be a resident of the State of Illinois for at least 30 days, (3) be at least 18 years of age, (4) be able to read and write the English language, (5) have not been convicted of a felony, and (6) have not had a notary commission revoked during the past 10 years.
An applicant must complete the application form provided by the Secretary of State and must obtain a notary bond valued at $5000 from a bonding or surety company. Once approved the commission will be mailed to the county clerk in which the applicant resides. There it must be recorded before the applicant is officially a notary.