There are two main categories of e-notaries. An electronic notary can sign documents in-person in the same room as the client electronically and a Remote Online Notary can sign documents over the internet with clients in remote locations.
In states that have approved e-notary services, most require that these commissioned notaries meet additional requirements to become remote online notaries. Notary Express will help you navigate the notary application, remote notary registration and coverage for your state’s bond and insurance requirements. Remote online notarization carries more risk, so protect yourself with additional error and omissions insurance.
Steps To Become A Remote Online Notary
Each state has specific requirements for new and current notaries to become a Remote Online Notary. Below are the general steps to become a remote online notary. Please check your specific state requirements for additional information.
- Meet your states requirements for Traditional and Remote Notaries
- Complete your states remote online notary registration
- Pay any additional state fees for remote notary registration (if applicable)
- Get additional bond coverage and E&O insurance from Notary Express (as required by your state)
- Complete any additional remote notary education and training (if applicable)
- Register with a state approved remote online notary technology provider
How Remote Online Notary Works
Remote online notarization uses an electronic signature process and the client appears before the notary using an online audio-video technology platform. Typically there are 4 steps in the remote notarization process that include: Uploading the document to be notarized, verifying the clients identity, connecting to an audio-video call and downloading the final remotely notarized document.
Remote online notarization is not permitted in all U.S. jurisdictions. Click on your state below to view information and requirements for remote online notaries. Notary Express offers additional notary bond coverage and E&O insurance to meet state requirements and protect you from the additional risk associated with remote notarization.
RON State Requirements
Please see IL State Legislation on Remote Notarization and guidance.
- Electronic notary bond is $25,000 or one bond for $30,000 that includes both traditional and electronic notary
- Electronic notaries must keep video recording in addition to journal record for each e-notarization for a period of no less than 7 years, regardless of whether the act was actually completed
- New statue separates Remote Notarial Acts as Remote Ink Notarizations and Electronic Notarial Acts as Remote Online Notarizations
o Remote notarial act – can be done by audio-video communication but requires the notary uses their physical stamp to notarize the document, not an electronic seal or signature
o Requires an additional $25,000 bond in addition to their traditional $5,000 notary bond
Remote Online Notarization effective 7/1/19.
*You must be an active Indiana Notary Public prior to applying for a remote notary authorization.
STEP 1: Complete the Remote Notary Application
A. Remote Technology Vendor
You are required to disclose your remote technology vendor in the application. To determine your remote technology vendor, please review the list of approved vendors. A list of approved vendors can be found here.
You are required to work with an approved remote technology vendor for ALL remote notarial acts.
STEP 2: Complete education. Submit Certificate of Completion to SOS
A. You must complete the remote notary education course and pass the exam. You will receive a certificate of completion once you have passed the exam.
STEP 3: Send the Application, Completion Certificate and Payment to the Office
A. Either e-mail or mail the completed application and certificate of completion to the Secretary of State’s office.
E-mail information here: INBiz@sos.in.gov. In the subject line indicate the applicant’s name and notary public number so that we can associate the information to your application.
If submitting by mail please send to the address listed below along with your payment.
B. Remit Payment. Please send a check, payable to the Indiana Secretary of State in the amount of $5.00. Include the name on the application and applicant’s notary public number so that we can associate the payment to the application.
Send Payment To:
Business Services Division, C/O Notary, 302 West Washington Street, Room E-018, Indianapolis, IN 46204
Until your application has been approved you are not authorized to perform any remote notarial acts.
You can check the status of your application here. Once approved, your status will change from “pending application” to “active”.
REMOTE TECHNOLOGY VENDORS
A list of approved remote technology vendors can be found here. Each remote technology vendor has their own timeline for training and on-boarding onto their platform. This could range from between two and six weeks. Please contact the technology vendors to ensure they offer the notarial services you intend to provide.
Remote Online Notarization effective on 1/1/2020.
- You must be an existing notary public, a civil-law notary appointed under chapter 118, or a commissioner of deeds appointed under part IV of chapter 721.
- Only those who are currently an active notary public may register to become an online notary public.
- If you do not know your current status you may check it on our FL notary website here
You must complete the online education training course and receive a certificate to be submitted with your registration.
Remote Online Notary Public Education Provider: Florida Land Title Association – FL RON Certification Course
- To register as an online notary public, you must first complete the online education training course and receive a certificate of completion to be attached to your registration application.
- Applicants are required to complete an Application Registration for Online Notary Public which can be found by clicking here.
- This application must be mailed to Florida Department of State, Division of Corporations, PO Box 6327, Tallahassee, FL 32314 or in person or courier service to: 2415 North Monroe St., Suite 810, Tallahassee, FL 32303. There is an initial fee of $10 payable by check to the Florida Department of State.
To apply to be an online notary public, you must first have a contract with a company (such as DocVerify) that will provide you with the technological support needed to perform online notarizations. This company must provide you with:
-The technology to be used in attaching or logically associating an electronic notarial certificate, signature and seal to an electronic document;
-The technology to be used in conducting identity proofing and credential analysis;
-The technology to store and maintain a recording of the video and audio conference of the online notarization session.
You must review the applicable statute and rules before applying. Remote Online Notaries Public are governed by several new rules and statutes as well as the existing notary rules. The enacting statute is the “Electronic Legal Documents” was signed into law (Chapter 2019-71, Laws of Florida). This law is in effect as of January 1, 2020. Additionally, 1N-7001, Florida Administrative Code outlines the duties and responsibilities of online notaries as well as the procedures for applying.
Your remote online notary public commission expires with your notary public commission. In your application you are required to provide the dates of your current notary public commission and expiration. These must match those on file with the Secretary of State. Your online notary public registration will run concurrently with your existing notary public commission and will expire on the same day, regardless of when the online notary public registration was filed. Should you successfully reapply to be a notary public, you will then be allowed to reapply to be an online notary public.
Remote Online Notarization effective 3/30/19.
To become eligible to conduct electronic or remote notarization’s there are three essential steps that must be met:
- Complete the process to become commissioned as a notary public in Michigan; if you are not currently commissioned as a Michigan notary public.
- Select and purchase an electronic notarization system/platform from the Secretary of State’s Approved E-Notary and Remote Notary Public Vendors list. A vendor must be on the list to be used in Michigan. Note: You must work with the vendor to purchase the system/platform.
- Provide our office with the name, contact information and system/platform once purchased:
-Request for Duplicate/Notice of Change (if currently a notary public) or
-Notary Application and Instructions (if new or renewing applicant)
Once the Secretary of State has been notified of a commissioned notary public’s approved vendor system/platform choice(s), it is acceptable to perform the notarial acts electronically or remotely as appropriate.
This means that before performing the first electronic or remote notarial act the information must be on file with our office. The Michigan Department of State provides training on the requirements and duties of a notary public but cannot provide any assistance with choosing or using a vendor that supplies electronic or remote notary system or platform.
Remote Online Notarization effective 7/1/18.
- An eligible individual must apply electronically to the Texas Secretary of State through the online electronic commissioning system
- The online electronic commissioning system is available on the Secretary of State’s website. The commissioning system will take the individual through a number of screens that will require the notary to provide certain information, certify to certain statements, and submit an electronically signed statement of officer.
- There must be no good cause for the Secretary of State to reject the application for appointment.
- Pay a $50 application fee to Texas SOS.
Remote Online Notarization effective 5/1/20.
- Obtain training on the standards for remote online notarization through an approved technology provider and use their software platforms to perform the remote online notarial acts.
- Contact a state approved technology vendor. DocVerify is offering online training opportunities for Wisconsin notaries.
- The technology provider will contact the WI SOS once you’ve completed training and are ready to begin performing remote online notarization’s using their platform.
Each state has established its own technology standards and requirements. There are a number of technology companies that offer end-to-end remote notarization platforms. Check your state requirements before choosing a vendor.
Technology vendors include:
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